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Create Email Filter – Webmail

Learn how to Create Email Filters using Webmail. You can create, edit, and remove email filters for a selected email account.

You can use e-mail filters to block unwanted messages based upon a certain set of conditions. For example, you can specify that messages containing a certain word or phrase are deleted automatically or routed to another e-mail address.

Email filters give you another level of control over email — especially over SPAM email. 

Video tutorial – Create Email Filter in Webmail

Step-by-step tutorial – Create Email Filter in Webmail

  1. Login to Webmail.

    Log in to Webmail from Client Area, using a direct link, or from cPanel.

    Extilum Webmail - Email Filters

  2. Manage Your Inbox

    Scroll down to the Manage Your Inbox section and choose the Email Filters button.
    Click your email address in the top-right corner, then click the Email Filters link.

    Extilum Webmail - Email Filters

  3. Create Filter

    Click the Create a New Filter button.
    Use multiple, simple filters instead of a single large filter.
    The server’s mail transfer agent, handles many small rules more efficiently than a single large rule.

    Extilum Webmail - Email Filters

  4. Filter options

    Filter name
    The filter name must be unique.
    If you give the filter the same name as another filter, the previous filter will be overwritten.
    Here we can see a different type of rules listed in the particular boxes. From there, we can choose the rules which we want to use.

    The following criteria are available:
    From — The message sender’s address.
    Subject — The message’s subject line.
    To — The address to which the sender sent the message.
    Reply Address — The address at which the sender receives replies.
    Body — The message’s content.
    Any Header — Any part of the message’s header.
    Any recipient — Any recipient of the message.
    Has not been previously delivered — The system only examines messages that remain in the queue for delivery.
    Is an Error Message — The system only examines error messages that an auto-response system sends.
    List ID —  The account’s mailing lists.

    Extilum Webmail - Email Filters

  5. Rules options

    The following comparison operators are available:
    equals — The message exactly matches a defined string.
    matches regex — The message matches a regular expression that you define.
    contains — The message contains a string that you define.
    does not contain — The message does not contain the defined string.
    begins with — The message begins with the defined string.
    ends with — The message ends with the defined string.
    does not begin — The message does not begin with the defined string.
    does not end with — The message does not end with the defined string.
    does not match — The message does not exactly match the defined string.

    Below the operator and criteria fields you can type the word or phrase you wish to filter.

    Extilum Webmail - Email Filters

  6. Actions

    Select the Action you wish to happen when an incoming email matches your new rule.
    You can specify multiple actions. To do so, click the + icon to add another action.

    The following actions are available:
    Discard Message: Discard the message with no failure notice to the sender.
    Redirect to Email: Forward message to a specific email address.
    Fail With Message: Discard the message and send a failure notice to the sender.
    Stop Processing rules: Proceed and ignore all other filter rules. (Useful when you have more than one filter set up.)
    Deliver to Folder: Deliver the message to a specific email folder.
    Pipe to a Program: Send the message to a specific program for further processing.

    Click the + icon to add another rule. Click the – icon to delete a rule.

    Extilum Webmail - Email Filters

  7. Create

    Click Create.

    Extilum Webmail - Email Filters

  8. Test an email filter

    In the Filter Test text box, Include the characters, words, and conditions that you configured for your filter.
    Click Test Filter.

    Extilum Webmail - Email Filters

  9. Filter Trace Results

    It displays if any rule conditions were met and whether any actions will be taken.

    Extilum Webmail - Email Filters

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